Please read the terms and conditions carefully before entering Open Sports 2026 either as a participant or a spectator.

Acceptance by participation. By taking part in the Open Sports festival, every participant, regardless of age, is deemed to accept and agree to comply with these Terms and Conditions, to the extent permitted by applicable law. This provision does not override the minimum-age requirement or any other participation eligibility rules, replace any legally required parental or guardian consent, or limit any rights that cannot lawfully be excluded.

1. Definitions

Event

Open Sports 2026, or as stated herein “Open Sports” or “Open Sports 2026” This includes all the sports, side activities, stands, kiosks, food, drinks and setups of any kind as organized by the Company and any Third-Party Company for the purpose of executing the Open Sports 2026.

Event Dates

Main Festival: Saturday 24th October 2026, or as amended by the organizer Bowling Tournament: Friday 23rd October 2026 Chess Tournament: Saturday 17th October 2026

Participant

The person that is registered by their Company or by themselves to participate in any of the sports offered in the Event.

Official/s

The Company, its servants, agents, officers, officials, volunteers, employees, volunteers, doctors, nurses, medical practitioners

Volunteer

The person that voluntarily agreed to get involved to the organization of the Event, either paid or unpaid.

Third-Party Company

Any company/entity that helps to the staging and setting up of the Event, in coordination with the Company.

Equipment

Event’s equipment that is available at the Venues for the purpose of organizing and executing the Event, including hardware and software. It also includes equipment setup by a Third-Party Company.

Venue 1

The Heritage Private School

Venue 2

Alien Bowling My Mall

Force Majeure incident

A natural and/or unavoidable catastrophe which is beyond the organizer’s control (e.g., pandemic, war, unforeseen weather conditions etc.)

Sport / Sport Category

The activity involving physical exertion and skill in which an individual or team competes against another or others. It is the activity each individual has expressed interest in participating in on their own free will.

Participating organisation

The entity/company/organisation which agrees to be represented by their employees/members as participants in the Event.

Representative of the participating organization

The contact person of the participating organisation, who communicates with the Company for the registration of the Participating organisation to the Event, e.g., the Human Resources or the Marketing department or the Director of the participating organisation.

Terms and Conditions

Open Sports Terms and Conditions, as shown in this document and may be amended by the Company from time to time, without prior notice.

Event’s Website

opensports.com.cy

Email address

info@opensports.com.cy

2. General Terms

a. Registration

Before entering the Event you need to read the Open Sports Terms and Conditions.

Participants may represent only one organization in the Event. A participant cannot register in two or more sport categories, e.g., you cannot register in both Football 5s and Volleyball 4s.

On the day registration is not allowed. Participants will need to register for the Event at least two weeks before the event day. Latest registration date is the 10th October 2026. It is noted that if a sports tournament gets full prior to the final registration date, the team showed interest will be rejected.

“First come first serve basis” is applied. Please note that number of places are limited and the event may sell out.

ID required to check in before entering your competition. Participants will not be allowed to participate if they cannot present their validated ID/driving license when requested.

The Company reserves the right to make changes to the Terms and Conditions, without prior notice.

The Company reserves the right to decline any application at its own discretion.

The Company reserves the right to decline any application, if they believe that not enough teams registered in a specific sport, even after the initial registration. In this case, full refund will be provided for the declined teams.

b. Waiver

Participant/officer/volunteer/spectator is aware that participating in the Event either as a contestant or as an official or volunteer may be a dangerous undertaking and in doing so he/she undertakes such activity at his/her own risk. Participant/officer/volunteer/spectator is also aware that it is a condition of participation in the Event that the Company, its servants, agents, officers, officials, volunteers and other contestants, connected with the Event are absolved from all liability howsoever arising from injury or damage howsoever caused arising out of participating in the Event or in any way whatsoever due to any negligent act or breach of duty, default and/or omission on the part of the Company, its servants, agents, officers, officials, volunteers and other contestants.

In consideration of the acceptance of participant’s application to enter the Event, or as a condition of his/her appointment as an Official or Volunteer therein, they do hereby remise, release and forever discharge the Company, its servants, agents, officers, officials, volunteers and other contestants connected with the Event of all actions, causes of actions, claims or demands, which he/she have ever had, now have, or shall may hereafter have against any or all of them in relation to any of the activities associated with the Event.

Participant/officer/volunteer/spectator warrants that he/she is in a state of good health and fitness to the levels required to compete in the sports and positions they have entered and have no reason to expect any medical complications arising from his/her participation in the Event. Before playing and participating, participant/officer/volunteer/spectator will inspect the sport facilities and equipment provided. If participant/officer/volunteer/spectator then participates participant/officer/volunteer/spectator warrants the condition of the facilities and equipment are acceptable.

Participant/officer/volunteer/spectator understands that Personal Accident Insurance is not included in the Registration Fee and Open Sports 2026 or the Organizer do not cover the cost of any injury he/she may sustains.

In the event of injury, accident and/or illness whilst participating in the Event participant/officer/volunteer/spectator authorizes any officer, servant or agent of the Company to obtain or authorize for him/her or on his/her behalf any medical assistance or treatment which may include ambulance or executing permission forms and other necessary medical documents which it or they may in their unfettered discretion consider expedient and participant/officer/volunteer/spectator agrees to pay all costs, fees, expenses or otherwise whatsoever which may be occasioned as a result. All of the above may be delegated to any medical practitioner nominated by an officer, servant or agent of the Company. If advice from an Event’s medical practitioner, officer, servant or agent is not followed participant/officer/volunteer/spectator will hold them and Company harmless from any consequence thereby arising.

Participant warrants that he/she will play the sports which he/she has entered in a sportsmanlike manner and abide by the rules of play and any reasonable direction as determined by the Company. He/She also agrees to pay for any damage to venue or event fixtures or equipment caused by him/her.

Participant /Participating company understands that fees paid are a commission to organize and engage to the event(s) on his/her behalf and are spent in advance on the cost of organizing the Event. Refunds will be made only according to the published information. If the Event, or any Sport or associated Event, is cancelled or postponed due to force majeure, or as a result of circumstances beyond the control of the Organizers, such as strike, war, vandalism no refunds will be made.

Participant/officer/volunteer/spectator hereby grants the right to use his/her picture or likeness to promote the interests of the Company. He/she also agrees that the Company may store his/hers personal information and results in a database and use that information to conduct the Event, and for the Event’s marketing and research purposes. If you wish to access your personal information contact us at info@opensports.com.cy.

Participant/officer/volunteer/spectator agrees to be bound by the terms and conditions contained herein. Also on behalf of himself/herself and his/her heirs executors and administrators indemnify and will keep indemnified the Company, its servants, agents, officers, officials, volunteers and other contestants against all claims costs and expenses whatsoever which may arise from injuries and damages sustained by participating in the Event and he/she agrees not to make any such claims. This indemnity may be pleaded as a bar to any action arising from participating in the Event by him/her.

Participant/officer/volunteer/spectator does hereby acknowledge that of his/her own free will and desire he/she has contracted with the Company to organise, so he/she can participate in, or officiate at the Event and that he/she has read and understood the terms and conditions above.

c. Standards of behavior

The Company reserves the right to require any participant/spectator to leave the Event and any other part of its premises, to refuse access, impose further conditions on access if the participant/spectator behaves in an aggressive or harassing manner towards the Event’s officials or other staff, or behaves in any other way deemed unacceptable.

The organizers maintain a zero-tolerance policy towards aggressive or harassing behavior.

Participant/spectator will refrain from any conduct which is offensive, unseemly or unsporting, or which might cause annoyance or danger to others.

Participant/officer/volunteer/spectator/official will comply with all instructions and requests made by the Company and its officials.

Participant/officer/volunteer/spectator/official will treat equipment used with respect.

Participant/officer/volunteer/spectator/official will not use or possess illegal drugs whilst on Event’s premises.

Participant/officer/volunteer/spectator/official will behave with all the Open Sports Terms and Conditions, as stated in this document.

d. Participation / Safety

By your Event’s registration, you consent to all rules and regulations as shown herein.

Participants in the Event are fully aware of and understand the full risks involved in their participation in all the sports of the Event, with regards to possible damages, or harm to their health.

Each participant participates in the Event at their own free will.

Each participant participates in the Event on their own responsibility and bears full responsibility as to their fitness condition and ability to participate.

The Company, which is the organizer of the Event, as well as their associates and third parties including and not limited to venue providers, equipment providers, officials, referees, volunteers carry no (zero) responsibility in case of injury, damage, or any other harm that may be caused by participating and/or spectating the event.

Only participants that have officially and in time registered for the Event can participate in the Event.

Before playing, participants must inspect the sport facilities and equipment provided by the Company during the Event. It is understood the participant believes conditions are satisfactory if they then participate.

No participation is allowed for anyone with age under 18 years.

Each participant confirms that he/she has not consumed alcohol at least 24 before his/her first game participation.

e. Event schedule

The Event takes place the day/s and times that have been announced as such, regardless of weather conditions. Only in cases of exceptional circumstances or other force majeure incident, the Company has the right to decide on the postponement of the start time or the cancellation of the Event, depending on the current conditions. In such cases, the registration fee is NOT refunded to the registered participants/registered companies.

In case the Company decides to postpone the event for any of the above reasons, the Company will contact the representative of the participating organisations and decide whether they agree to use the fees paid for the next event announcement.

The Company has the right to change the Terms and Conditions, including but not limited to the registration procedures, cancellation terms, the event schedule, without prior notice.

f. Use of personal data

Personal data is the data collected from participants/officers/volunteers/spectators/officials including and not limited to full name, gender, health information, company name, email address, mobile phone number, professional address, ID number, date of birth. This data is collected by the Company.

The Company keeps the above-described data on file for future emailing lists for the benefit of e-blasts, emails and other mailings related to the participants subject of interest, or for the purpose of future communications.

If anyone wishes to access their personal information email info@opensports.com.cy.

Photographic, film and video material may be collected during your attendance at the Event. The Company may use and/or transfer, and/or process any photographic, film and video material of each participant/officer/volunteer/spectator/official collected during the Event to advertise on various media.

Consent

The participant/officer/volunteer/spectator/official acknowledges and declares that the personal data collected by the Company is true and correct.

The participant/officer/volunteer/spectator/official acknowledges and consents that the personal data being given to the Company by a third party or by the representative of the participating organisation on their behalf, can be collected by the Company. This data is also true and correct.

The participant/officer/volunteer/spectator/official acknowledges that their personal data, including but not limited to full name, gender, health information, company name, email address, mobile phone number, professional address, ID number, date of birth, as submitted by the participant or by a representative of the participating organisation, e.g., the Human Resources department of the company the participant is employed by, is processed by the Company in the above-described manner.

The participant/officer/volunteer/spectator/official agrees that the Company may contact them by email or phone for the purpose of providing the participant/officer/volunteer/spectator with marketing and information material.

The participant/officer/volunteer/spectator/official agrees that the Company may share their personal data with third parties to be used solely for the organization of the Event.

The participant/officer/volunteer/spectator/official agrees that the Company may share their personal data with the Ministry of Health, for Covid-19 related purposes, if requested by the Ministry of Health.

g. Insurance

Personal Accident Insurance is NOT included in the Entry/Registration Fee and the Company and the Event do not cover the cost of any injury sustained by Participants and/or Spectators. It is recommended all Participants review their insurance cover to assure coverage is to their desired levels. All participants agree to the Event’s ‘Waiver’ herein. Accepting this Terms and Conditions means signing of the ‘Waiver’ and signing of the whole terms herein.

The Company excludes all liability leading to death or personal injury.

The Company’s insurance coverage does not cover injuries sustained by participants during the participating in the sports or travelling to or from the Event.

If an entrant is responsible for breakage or damage at any of the Event’s Venues they will be required to pay for the repair or replacement.

h. Covid-19

Participant/officer/volunteer/spectator/official accepts and strictly follows the Ministry of Health protocols as updated in the Government’s website.

i. Shared information

The Company is not responsible for misdirected, lost, or delayed mail.

j. Other terms

Participant/officer/volunteer/spectator/official accepts and understands that the Company and the Event’s Officials do not accept responsibility for any damage to or loss of any money, valuables, clothing or property of any kind. All items are left at the Participant/officer/volunteer/ spectator/official’s risk.